It takes more than musicians to run an orchestra
Marketing & Creative
Help tell the story of the music.
Every concert needs someone to help explain why it matters before anyone hears a note.
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Website content writers & researchers — program notes, web copy
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Editors & proofreaders — a second set of eyes before anything goes public
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Graphic designers — email, social, and print materials
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Video creators — behind-the-scenes and promotional footage
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Playbill creators & editors — laying out the season program
Good fit for: writers, designers, and storytellers who'd like their work behind every concert, even if their name isn't on the marquee.
Administrative Support
Keep the orchestra's engine running smoothly.
The quieter side of a concert season — the part that makes everything else possible.
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Administrative assistants — day-to-day office support
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Payroll data entry — helping process musician payments
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Host housing coordination — arranging stays for traveling musicians and guest artists
Good fit for: organized, detail-oriented people who like being genuinely useful behind the scenes.
Music Library
Where the music gets ready to be played.
Before a single rehearsal, someone has to prepare the actual sheet music every musician plays from.
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Assistant librarian — organizing and distributing scores and parts
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Music eraser — carefully removing markings from rented scores between performances
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Storage facility organizer — keeping the music library in order
Good fit for: detail-minded music lovers. Reading music helps for some tasks but isn't required for all of them.
Concert Day - Front of House
Be the first friendly face someone sees at a concert.
Concert day needs a small team to make sure guests feel welcome and everything runs smoothly out front.
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Ushers & greeters — helping guests find their seats
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Front desk / box office — day-of ticket sales, cash and card
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Reception setup & management — the post-concert gathering
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Parking lot attendants & guest support — safe, easy arrivals and exits
Good fit for: people who like being around the audience and the energy of concert day. Most shifts are just a few hours, a handful of times a season.
Development & Donor Relations
Help make sure generosity never goes unnoticed.
Every gift NCO receives deserves a real thank-you and a relationship, not just a receipt.
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Thank-you note & acknowledgment writers
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Year-end tax letter preparation
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Donor database maintenance
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Local business & playbill ad solicitors
Good fit for: warm communicators who enjoy building relationships with donors and local businesses.
Setup & Production Crew
Help turn a sanctuary into a concert hall.
Before any music happens, someone has to build the stage.
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Setup & breakdown crew — chairs, stands, percussion, stage layout
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Rehearsal A/V crew — setting up and capturing rehearsal audio and video
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Catering coordination for double-rehearsal days (Feb/Apr) — organizing box lunches for musicians
Good fit for: hands-on people who don't mind arriving early, staying late, or lifting a music stand or two.
Finance & Technology
Numbers and know-how, put to good use.
A nonprofit orchestra runs on the same infrastructure as any small business — it just needs volunteers to keep it humming.
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QuickBooks / bookkeeping support
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Website design & development
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Social media support
Good fit for: people with a finance or tech background who'd like to put professional skills toward something they care about.
